WHERE TO BEGIN? 

Streamlining business information processes and increasing efficiency are two major concerns common to most organisations. Executives, managers and staff know they need assistance when it comes to business-critical issues but may not know where, what and how to begin to improve efficiency, productivity and profitability. 

Organisations don’t have to drastically change the way their people work to improve efficiency of work processes. By employing quality digital document management systems (DMS), organisations of any stripe and flavour can reduce overall document-related costs significantly – simply by eliminating the clutter and limitations of paper. 

In today’s increasingly complex regulatory environment, compliantly sorting, storing, searching, retrieving and managing documents and records of all types – be these paper, electronic, images, audio, video or email, takes significant amounts of time and money. These are valuable resources that could be diverted towards achieving more mission-critical objectives. 

WHAT IT DOES 

Document management applications enable more efficient distribution of and control over information, files and records throughout an organisation. These expedite business processes, enhance security of files and records, and enable application of procedures that conform to regulatory compliance requirements. Among other things, a DMS is also capable of: 

• Email and fax files instantly;
• Back up files and records for disaster recovery;
• Access documents while out-of-office or traveling;
• Publish documents in formats such as CDs, DVD or the Web; and,
• Manage millions of documents and retrieve the right one in mere seconds. 

Conversion of paper records eliminate many of the obstacles created by it – labour-intensive duplication procedures, slow distribution, lost or misplaced originals and the inconvenience of searching and retrieving files from unstructured archives in off-site storage locations. 

MEASURABLE BENEFITS 

Having a DMS in place in a work environment results in measurable benefits that improve the way organisations are run. Besides saving time, money and increasing efficiency and productivity a DMS also unleashes inter-departmental and inter-organisational communi-cation and collaboration. 

While such systems deliver appreciable and lasting benefits. But before deciding on what appropriate solution to adopt, putting one in place can be a complex undertaking and requires some investment of capital and engagement of staff who contribute thoughtful evaluation of their current and future needs. 

CHOOSING THE RIGHT SOLUTION 

No shoe fits all sizes. To implement a successful DMS solution you must choose the right system for your organisation. In a mistaken effort to try and save money, some organ-isations opt to DIY and install common consumer products that often don’t match nor address their specific needs. 

On the other hand, Digital Summit makes the commitment through a consultative approach to learn how your organisation organises its documents, what types of information it currently files and retrieves, and the specific rules and regulations it must adhere to. This preparatory work helps you better understand your needs and identifies what solutions are available. As a result, you will be able to make better informed decisions about what is appropriate for your organisation. 

Contact us today and we’ll get back to you and establish communications to discuss how Digital Summit can help you unleash the hidden benefits of your organisation’s information assets.

RETURN